Tenant Information

Standard Fees and Terms for Tenants

Fees applying to all new tenancies from 1st June 2019

We may charge a tenant any or all of the following when required:

  1. the rent;
  2. a security deposit with a maximum of 5 weeks rent, or 6 weeks on a property with rent over £50,000 per year;
  3. a holding deposit of no more than one weeks’ rent;
  4. default fee for late payment of rent (after 14 days);
  5. reasonable charges for lost keys or security fobs;
  6. payments associated with contract variation, at £50 or reasonable costs incurred if higher, when requested by the tenant;
  7. payments associated with early termination of the tenancy, when requested by the tenant; and
  8. payments in respect of bills - utilities, communication services, TV licence, council tax and green deal or other energy efficiency charges.

Fees applying to all pre-existing tenancies entered before 1st June 2019

We shall continue to apply the charges within the existing tenancy agreement until 31st May 2020.

Admin Fees

An administration fee of 1 weeks rent + VAT (minimum of £450 will be charged upon creation of a legally binding tenancy agreement. If additional references or guarantor references are required there will be a charge of £42 for each reference.

Should you wish to terminate your tenancy before the end of the term and the landlord agrees that you can terminate early, you will be responsible for the repayment of the pro-rata commission paid in advance by the landlord for the unexpired portion of the tenancy, unless you are exercising a break clause which is contained in your tenancy agreement.

It is your obligation to obtain written consent from the landlord for any change in the identity of the tenants. Upon receipt of this consent Hunter & Bloomfield will draw up a new tenancy agreement for signature by all parties. An administration fee of £180 will be charged for this service.

An administration fee of £42 will be charged for each letter sent by Hunter & Bloomfield regarding late or non-payment of rent or administration charges.

If any charges remain outstanding at the end of the tenancy, Hunter & Bloomfield will deduct the amount due from the deposit.

Tenancy Renewal

Please contact Hunter & Bloomfield in advance if you wish to extend your tenancy. If the tenancy is renewed, we will make a charge of £180 to cover our administration.

Rent Payment

The first instalment of rent must be paid in cleared funds when you sign the tenancy agreement. Thereafter, rent is payable by standing order (unless agreed otherwise) to arrive on the due date as stated in the tenancy agreement. This means that the standing order must be set up so that the funds leave your account three days before the rent is due.

Security Deposit

A deposit equivalent to six weeks’ rent must be paid in cleared funds when you sign the tenancy agreement.

Hunter & Bloomfield will register the deposit monies with mydeposits.co.uk, of which it is a member, on the landlord’s behalf and will be held by Hunter & Bloomfield. Hunter & Bloomfield excludes liability in relation to loss caused by the insolvency of a financial institution which holds deposits in its contracts with landlords and tenants.

All deposit deductions must be agreed in writing by both landlord and tenant upon the termination of the tenancy. The tenancy agreement entered into is between the landlord and the tenant and as such the tenant cannot hold Hunter & Bloomfield liable for any deductions made from the deposit which may fall into dispute. Any interest earned on the deposit shall be retained by Hunter & Bloomfield.

References

We will take up references based on the details that you have supplied to us. These references may be passed to our client so that they can make a decision on granting a tenancy.Before the tenancy can proceed you need to provide us with a photo ID in the form of a passport or EU driving licence and proof of all other requested documents such as bank statements, payslips and employment letters.

Check-in and check-out

Hunter & Bloomfield will be instructed by the landlord as to what arrangements are to be made for the inventory and check-in. Unless agreed otherwise, the tenant will be responsible for the cost of the check-in inventory ranging from £124.80 for a fully furnished studio to £250.80 for a fully furnished 5 bed, and the landlord will be liable for the cost of the check-out inventory.We advise you to make yourself available for the check-in and check-out.

Where Hunter & Bloomfield organise an end of tenancy inventory check-out, a minimum fee of £180 will be charged. Where a landlord organises this inspection independently of Hunter & Bloomfield, the charge may vary.

Property Management

At the start of the tenancy we will advise you of who is responsible for managing the property. This is not always Hunter & Bloomfield. Where we are not managing the property we cannot authorise any repairs or maintenance or guarantee the speed at which repairs will be carried out. Where we are managing the property, we may have to obtain the landlord’s consent before proceeding with a repair. Where we manage a property and hold keys, we can usually provide access to Hunter & Bloomfield’s contractors (with your permission). However, where we do not hold keys or the contractor is not willing to collect keys, it is your responsibility to provide access.

Insurance

It is your responsibility to insure your own belongings throughout the tenancy. Hunter and Bloomfield will not take any liability.

Utilities

You will be responsible for the payment of telephone, gas, water and electricity accounts at the property during your tenancy, as well as the council tax. It is your responsibility to notify the relevant companies and the local authority that you are moving into/out of the property. Where properties are managed by Hunter & Bloomfield we will normally set up all the accounts for you unless advised otherwise.

You are also responsible for ensuring that a valid television licence remains in place for the duration of the tenancy.

Utility companies will also always require the occupant to provide access for any visit.

Anti-Money Laundering Regulations

Hunter & Bloomfield is subject to the Money Laundering Regulations 2007. As a result we will need to ask you for suitable identification, and will be unable to proceed with any work on your behalf if we are unable to obtain this from you.

Redress Scheme Member

Independent redress is provided by TPOs (The property Ombudsman)

VAT

All prices quoted above are inclusive of VAT unless advised.

Amendments

Hunter & Bloomfield reserves the right to change the schedule of fees and these terms of business upon providing reasonable notice in writing.

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